DATA PROTECTION POLICY OF VIVATIS HOLDING AG

Protecting your personal data is very important to us. We process your personal data exclusively in accordance with the provisions of the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act. In accordance with the provisions of the GDPR, we inform you in the following about our company and the nature, scope and purpose of data collection and use:

The contact data of the Data Protection Officer are presented below:

VIVATIS Holding AG
Lindengasse 8
4040 Linz
+43 (0)732/771933
datenschutz@vivatis.at

LEGAL BASIS AND PURPOSE OF DATA PROCESSING

We process the personal data (such as your name, address, date of birth, telephone number, fax, e-mail address, etc.) that you provide to us in the process of asking questions or registering or entering into a contract. If we do not receive your personal data from your own statements, these data derive from public sources or from companies affiliated with us.

The legal bases of data processing are therefore:

  • Initiation or performance of a contract in accordance with Art. 6 para. 1 letter b GDPR;
  • Compliance with a legal obligation in accordance with Art. 6 para. 1 letter c GDPR;
  • The legitimate interest in accordance with Art. 6 para. 1 letter f GDPR, which is to achieve the purposes indicated above;
  • Your consent to data processing in accordance with Art. 6 para. 1 letter a GDPR.

If you have provided personal data to us, we only use them to answer your questions, to initiate a contract, to prepare, perform and administer contracts, to execute the job application process and for technical administration purposes. Personal data are disclosed or transferred by us to third parties (e.g. insurance companies, courts, government authorities, banks, tax advisors, certified public accountants, companies within our corporate group, etc.) only when necessary for the purposes of contract performance, billing or compliance with a legal obligation, when there are legitimate interests of the data controller (particularly for the purposes of administrative optimization and simplification) or if you have previously given us your consent. You always have the right to revoke a granted consent with effect for the future. To do this, please contact datenschutz@vivatis.at.

Stored personal data are erased when you revoke your consent to data storage, when your data are no longer needed for the purpose of storage or when the storage of your data is or becomes no longer permissible for legal reasons, in observance of the statutory retention obligations in every case.

RIGHTS OF DATA SUBJECTS

Every data subject within the meaning of the GDPR has the right to information about his or her stored personal data, the origin and recipients thereof, the period of storage thereof and the purpose of data processing. Upon written request, we will always be glad to inform you about your stored personal data. Please direct your request to datenschutz@vivatis.at.

If your data processed by us are incorrect or incomplete, you can demand the rectification or completion thereof. Please inform us of this at datenschutz@vivatis.at. We will immediately rectify or complete your data. If it is unclear whether your processed data are incorrect or incomplete or are being processed unlawfully, you can demand the restriction of processing of your data until this question is definitively clarified.

You may also demand the erasure of unlawfully unprocessed personal data. Please note, however, that this right only pertains to incorrect, incomplete or unlawfully processed data. Please contact the e-mail address indicated above for this purpose.

You also have the right to object to the processing of your personal data if this data processing is legally based on our legitimate interest.

Finally, we inform you that you have the option of filing a complaint with the Austrian Data Protection Office.

WEBSITE

If you use our website and/or you have given us your consent to the use of cookies, web analysis tools (e.g. Google Analytics, eTracker, Piwik, etc.), we inform you in the following how we process your personal data for purposes of our website.

Generally speaking, it is possible to use our website without providing your personal data. Only the information given by your Internet Service Provider (particularly your IP address) and the duration and time of your visit are collected. These data are stored by us for the duration of your website visit; an analysis is performed exclusively for statistical purposes while preserving the anonymity of individual users.

You are under no obligation to actually provide the data we request in our website. If you do not, however, it will not be possible for you to use all the functions of the website.

The personal data collected for the use of our website are processed by us for the following purposes:

  • To make this website available and to further improve and develop this website;
  • To be able to generate usage statistics;
  • To be able to detect, prevent and investigate attacks on our website;
  • To be able to answer your questions.

The legal basis for processing your personal data in connection with the use of our website is your consent and/or our overriding legitimate interest, which is to achieve the purposes detailed above. We expressly inform you that you always have the right to revoke your given consent.

JOB APPLICANT MANAGEMENT TOOL/JOB EXCHANGE (ENGAGE TOOL)

You have the option of applying for a job with us or one of our group companies by using our job applicant management tool/job exchange. We look forward to receiving your job application. We will only process the data that you have provided to us yourself when entering your job application. These data particularly include your title, first and last name, street address, postal code, city, country, nationality, date of birth, telephone number, e-mail address, curriculum vitae, cover letter and other information and documents that you provide to us. If you have given us your consent, we will also transfer your personal data to other companies of the VIVATIS Group for the sake of an effective and groupwide evaluation of your possible employment. In addition, we will keep your job application documents on file for a period of 18 months after a possible rejection if you have given us your consent to do this. We expressly inform you that you may always revoke your granted consent. Please direct your written revocation to datenschutz@vivatis.at.

MYVEETA TALENT POOL

Talent Solutions GmbH, FN 418238g at Kölblgasse 2, 1030 Vienna, operates a web platform under the brand name “myVeeta” for specific services with the goal of assisting job seekers and companies before, during and after the recruiting process (https://www.myveeta.com). For this purpose, both job applicants and companies can register with myVeeta as users. Job applicants give their consent to myVeeta particularly for myVeeta to disclose your job applicant data to certain companies in the talent pool established on myVeeta. VIVATIS Holding AG and some of its affiliated companies (Maresi Austria GmbH and GMS Gourmet GmbH) are registered users of myVeeta and receive the application data of job applicants who have registered with myVeeta as users from Talent Solutions GmbH.

You have the option as a job applicant of joining the myVeeta Talent Pool of VIVATIS Holding AG, Maresi Austria GmbH or GMS Gourmet GmbH. You can do this by registering as a user on myVeeta and utilizing the service offering of Talent Solutions GmbH. By preparing your private myVeeta access, you instruct myVeeta to make your data available to us. The data provided by you when registering for myVeeta, particularly including your title, first and last name, street address, postal code, city, country, nationality, date of birth, telephone number, e-mail address, curriculum vitae, professional expectations and other information and documents that you provide, will be used only for the following purposes. In addition to the purposes already indicated in Section 2, we will use your data to find suitable positions for you and contact you on this subject and send you interesting professional offers and information for you. Your data will only be used within VIVATIS Holding AG, Maresi Austria GmbH and GMS Gourmet GmbH. Your data will not be used for automated decision making (profiling). The legal basis for processing your data is indicated in Section 2.

Your data will only be erased when you withdraw from our talent pools. When you withdraw, you also revoke your consent to the processing of your data. Please use your myVeeta access to change/delete your data or please contact Talent Solutions GmbH directly for requests related to data protection law (https://www.myveeta.com/).

CONTACT FORM

When you contact us using the contact option offered on our website, your data will be stored so we can use them for processing and answering your query. We will not disclose these data to third parties without your consent.

COOKIES

Our website uses cookies. Cookies are small text files that are sent to the website user’s hard drive and cached there when the user visits a website. When our website server is called the next time by the website’s user, the user’s browser sends the previously received cookie back to the server. The server can then analyze the information obtained by this procedure in different ways. Cookies can be used to manage ad placements or facilitate navigation within a website, for example. If you as the website user wish to prevent the use of cookies, you can do that by locally changing your settings in the Internet browser used by your computer, that being the program utilized to open and display web pages (e.g. Internet Explorer, Mozilla Firefox, Opera or Safari).

WEB ANALYSIS

Our website uses Google Analytics, a web analysis service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses cookies, which are text files stored on your computer that make it possible to analyze your use of the website. We process your data on the basis of our overriding interest in generating easy-to-use website access statistics in a cost-efficient manner (Art. 6 para. 1 letter f GDPR).

The information about your use of this website generated in this way (including your IP address and the URLs of called websites) are transferred to Google’s server in the United States and stored there. We do not store any of your data collected in connection with Google Analytics.

This website uses the option of IP anonymization offered by Google Analytics. Therefore, your IP address is truncated/anonymized by Google as soon as Google receives your IP address. Google will use this information on our behalf to analyze your use of the website in order to generate reports on the website activities and provide additional services related to the website usage and Internet usage to us. The IP address transmitted from your browser for the purposes of Google Analytics is not commingled by Google with other data. We have entered into a data processing agreement with Google Analytics in accordance with Art 28 GDPR.

If you would like to prevent the collection of your data by Google Analytics, you can do that at the following link https://tools.google.com/dlpage/gaoptout?hl=de or by changing your Internet browser settings to prevent the future storage of cookies. You can find more detailed information on Google’s terms of use and data protection policy at: https://policies.google.com/privacy?hl=de.

Status: 09/03/2019